STATUES OF LUXEUROPA

1 DEFINITION

LUXEUROPA is the association of the National Lighting Societies, Institutes or Committees of the European Countries.

2 AIM

LUXEUROPA aims to promote lighting knowledge and practice in all fields through technical, scientific and cultural links and co-operation between the member countries.

3 POLICY

LUXEUROPA will:

3.1 Provide a forum for discussion on light and lighting topics and associated activities,
3.2 Promote and stimulate the exchange of ideas through publications and meetings of member bodies,
3.3 Stage the LUXEUROPA Congress every four years in a different member country, known as the “host country”. The Congress shall not coincide with the four-yearly CIE Congress,
3.4 Support the activities of the CIE,
3.5 Be a non-financial contributory organisation.

4 MEMBERSHIP

LUXEUROPA will be open to any European country through one Society, Institute or Committee, as recognised by the Council
A member will undertake to participate and promote all activities of LUXEUROPA.
A member accepts and will abide by the rules of the association as set out in the Statutes of LUXEUROPA.
A country can become a member of LUXEUROPA by filling in and signing the attached Application Form and sending it to the acting Secretariat of LUXEUROPA.

5 STRUCTURE

LUXEUROPA shall be constituted by a Council managed by the Board of Directors and supported by an Advisory Committee.

5.1 Council

Each member country shall nominate a member of their national body to represent their interest on the LUXEUROPA Council. All members of the Council will be eligible to vote and each member shall have a single vote.
The Council shall be the governing body of LUXEUROPA.
The Council shall meet at least every two years. One of the meetings will coincide with the LUXEUROPA Congress.
The Council shall elect 10 (ten) of its members to serve on the Board of Directors.
When the number of candidates equals the number of vacancies in the Board of Directors, no voting will be required.
When the number of candidates exceeds the number of vacancies, each member of the Council has the right to vote on as many candidates as there are vacancies. Candidates with most votes will be elected in the Board of Directors. If, for the last position(s) in the Board, the votes are equally divided, then a separate voting will take place for that (those) position(s).

5.2 Board of Directors

The Board of Directors manages all activities as requested by the Policy Statements of LUXEUROPA.
The Board of Directors will consist of no more than 10 (ten) members elected by and responsible to the LUXEUROPA Council. They will be known as “Directors of LUXEUROPA”.
The Director who is the member of the country hosting the next LUXEUROPA Congress, shall be the President of the Council and Chairman of the Board of Directors. The Presidency shall be handed over after each LUXEUROPA Congress.
If matters in the meeting of the Board of Directors require a voting, decisions will be reached from a voting result with a simple majority. In the case that the votes are equally divided, then the vote of the Chairman will be decisive.
The Directors will serve for a four year period, but no more than half the membership shall retire at anyone time.
The Board of Directors shall be assisted in its work by an Advisory Committee and a Secretariat.

5.3 Advisory Committee

The Advisory Committee Supports the Board of Directors in all matters both on request and uncalled for.
Each member country has the right to nominate one member for the Advisory Committee. Members of the Advisory Committee should be selected from experts working in the technical, educational or scientific field of lighting.
Members of the Advisory Committee serve for a four year period, but no more than half of the membership shall retire at anyone time. Members will be nominated during one of the
bi-annual meetings of the Council.
During the two years preceding the LUXEUROPA Congress, the Advisory Committee (or a part thereof) will act as Paper Committee for the Congress.
The Paper Committee will advise the Board of Directors with respect to:
- the papers to be selected from the submitted abstracts,
- a proposed Congress program on the basis of the selected papers,
- invited speakers to present an introductory paper for each of the themes of the program.

5.4 Secretariat

The Secretariat shall be provided and funded by the "host country".
The change from one "host country" to the other shall take place after the accomplishment of the complete work connected with the Congress, but not later than one year after the closure of the Congress.
The Secretary of the Secretariat acts as the Secretary of the Board of Directors.
The Secretariat shall confirm and announce the acceptance of a “new member” joining LUXEUROPA.

6 LANGUAGES

The official languages of LUXEUROPA are English, French and German.
During the LUXEUROPA Congresses all speeches, lectures or communications as well as the discussions will be held in one of the three official languages with simultaneous translation in the other official languages by officially recognised interpreters.
If the national language of the "host country" is not one of the three official languages, the welcoming address may be held in a fourth language with simultaneous translation into the three official languages.
The "host country" has also the liberty to provide a simultaneous translation in its national language when this is not one of the three official languages.
In a LUXEUROPA Congress. the presentation of rather specialised subjects may take place in one or more sessions parallel to the main session. In those sessions, no simultaneous translation is required, but the papers have to be presented in one of the three official languages of LUXEUROPA.
The same rules shall apply to the presentation of posters.

Sixth Edition
Approved by Council
November 1996